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Healthfirst Temp Sales Administrative Assistant in New York, New York


This position will sustain and support PHSP Facilitated Enrollment Sales department by providing administrative support and ad hoc assistance. The role provides administrative and secretarial support. This position handles complex and confidential information daily in a secure, dependable and credible manner.

  • Manage VPs’ phone lines and outlook calendars.

  • Assist with conference room bookings (on site & off site) for management meetings and sales divisional meetings

  • Responsible for meeting setups and minutes.

  • Compile various weekly reports and daily production report

  • Prepare power-point presentations for various senior management meetings.

  • Responsible for department staff members onboarding process including equipment and all required material deployment for the new hires.

  • Assist field staff members with equipment repair by coordinating with IS technician to provide an effective solution in a timely manner.

  • Manage, order, and arrange delivery of office supplies, marketing materials and all other supplies.

  • Collect and ensure equipment and all other Healthfirst belongings of terminated Sales emloyees are returned to the appropriate departments.

  • Update Acom entries to ensure the staff change/movement are recorded appropriately and accurately based on the most updated PHSP team listings provided.

  • Process corporate sponsorship dinner galas paperwork.

  • Data entry responsibility as needed.

  • Additional duties and special projects as assigned based on business needs.

Minimum Qualifications:

  • Associates Degree

  • Previous relevant experience

  • Proven knowledge of Microsoft Office items including Outlook, Power Point, Excel and Word

  • Experience interacting with various organizational levels from a customer centric approach and effectively representing Senior Leadership.

  • Must be able to work in a fast paced and diverse work environment

  • Must be able to take ownership of assigned tasks

  • Excellent organizational skill

  • Bilingual

Preferred Qualifications:

  • Bachelor's degree from an accredited institution

  • Working knowledge of the healthcare industry.

  • Experience with Workday as a timekeeping system, ServiceNow as a trouble ticket systems management tool and icims as an application tracking system

  • Experience working within Microsoft Excel spreadsheets which includes utilizing vLookups, updating/creating pivot tables.

  • Experience with budget reports and/or variance reports.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

If you have a disability under the Americans with Disability Act or a similar law, and want a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to or calling 212-519-1798 . In your email please include a description of the accommodation you are requesting and a description of the position for which you are applying. Only reasonable accommodation requests related to applying for a position within Healthfirst Management Services will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with Healthfirst Management Services.

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